GUIDELINES

Requests for Use of Space
The Carol Tatkon Center is an intellectual, cultural and drop-in center for first-year students. In keeping with Tatkon goals, all requests for use of space in the Tatkon Center must be for events or classes that are specifically designed for or are inclusive of first-year students. First priority will be given to those parties reserving space for academic classes or academically-related events. The Tatkon Center reserves the right to decline requests that it believes are not in keeping with its mission and goals. Space can be reserved only by members of the Cornell community.

Scheduling
All reservation requests must be made online at: http://registrar.sas.cornell.edu/Sched/R25. Reservation requests for the fall semester will be accepted starting:

- April 1st for academic classes
- May 1st for academically-related programs
- August 15th for student organization sponsored events

Reservation requests for the spring semester will be accepted starting:

- October 1st for academic classes
- November 1st for academically-related programs
- January 15th for student organization sponsored events.

Reservation requests will be considered only if submitted online, and then on a first-come, first-served basis with priority given as outlined in Requests for Use of Space. No exceptions. Responses to reservation requests will be emailed within five business days of receipt of reservation request. All reservation requests must include a start time of at least a half hour prior to the event and an end time of a half hour after the event for standard room set up and clean up. Currently there are no fees for use of space in the Tatkon Center.

Meetings
The Tatkon Center is not able to accommodate requests for re-occurring meetings or events.

Cancellations
Cancellation notifications must be sent via email to Carol_Tatkon_Center@cornell.edu no later than 5 business days prior to the event to allow other events to be scheduled. Repeated failure to cancel without adequate advance notice will result in the loss of privileges to reserve space in the Tatkon Center for one semester and the immediate cancellation of any reservations during that current semester.

Confirmation
All reservations are tentative until a reservation confirmation is sent by Carol Tatkon Center to the party submitting the room reservation request. The Tatkon Center reserves the right to reschedule any event. As much prior notice as possible will be given to those groups that have previously reserved a space.

No-Shows
Organizations or departments that do not show up for their reservation will be notified that any other no show during that academic year will result in the loss of privileges to reserve space in the Tatkon Center for one semester and the immediate cancellation of any reservations during that current semester.

Food & Beverages
Food and non-alcoholic refreshments are permitted throughout the building. Events at which alcohol will be served must obtain prior written permission from the Program Office. Approval will only be given to those events which are catered, are in line with the Centers goals and mission and which only staff and/or faculty over the age of 21 will be in attendance. Catered events must also add one hour before and one hour after event end times.

Catering
The exclusive caterer for the Carol Tatkon Center is Cornell Catering, 206 Robert Purcell, telephone (607) 255-5555.

Large Classroom

Seminar Room
Cafe Lounge

Cafe Lounge 2
Library Lounge
Reception Lounge

Equipment
Use of and support for audiovisual (AV) equipment is available, to departments and organizations that have space reserved. There is no fee for academic classes or academically-related programs for the use of AV equipment. The fee for student organizations and non-academically-related programs is $40.00 per event. To request audiovisual equipment you must complete an AV Request Form. The completed form must be sent via email to Carol_Tatkon_Center@cornell.edu 5 business days prior to your event. If the form is not received or if associated fees are not paid 5 business days prior to your event, AV equipment/support will not be provided.

Set-Up & Breakdown
Standard Room Layout: There are no room set-up fees for events utilizing the standard room layout (See table below for additional information). It is the responsibility of the organization or department scheduling the event to return the rooms furniture to the position in which it was found at the start of the reservation (referred to as standard layout) prior to departing from the Tatkon Center. A fee of $40.00 per event will be charged to your University account for room(s) not returned to their original standard layout.

Clean Up
Trash receptacles are provided in each room. It is the responsibility of the organization/department scheduling the event to remove and dispose of any garbage/debris that is in excess of the trash receptacles provided at the conclusion of their event. A fee of $40.00 will be charged to your University account for room(s) where garbage/debris is in excess of the receptacles provided.

Parking
Parking is available in nearby CC and R lots. Permits are required at all times and may be purchased prior to an event from Transportation Services or a Visitor Information Booth. In addition to permit parking, there are limited visitor and metered parking opportunities next to Helen Newman Hall, Appel Commons and the Noyes Lodge.

Accessibility
The Carol Tatkon Center is committed to making its programs and activities accessible to individuals with disabilities. If you will be visiting the Tatkon Center and need reasonable accommodations or have questions about physical access, contact the Tatkon Center Program Office via email at: Carol_Tatkon_Center@cornell.edu or by phone at 607-253-4282.

Use of University Property (UUP)
At the Tatkon Center you will need to complete an on-line UUP form located at http://www.activities.cornell.edu/EventReg/ if your event is: held in the large classroom or involves the consumption of alcoholic beverages or food. Your reservation will be considered pending until final approval of your UUP has been received by the Tatkon Center. Please note that sale of merchandise/services or fund-raising is not permitted at the Tatkon Center.

Q u e s t i o n s ?
Call us at (607) 253-4282,
email us Carol_Tatkon_Center@cornell.edu, or drop by 3058 S. Balch Hall on North Campus.

H o u r s
Mon - Thurs, 8 am - 11 pm
Fri, 8 am - 5 pm
Sat, Noon - 5 pm
Sun, 2 pm - 11 pm

F e e d b a c k
Email us: Carol_Tatkon_Center@cornell.edu

The Carol Tatkon Center is coordinated through New Student Programs.